KCOVER CONTEST · K-POP DAY EDITION
Privacy information
Using the forms and submitting your data
You complete and review the form in your browser. Data reaches the organisers’ system only when you press the submission button after reviewing, provided submissions are open. The form shows current availability; preview mode does not save data or send emails. Unsubmitted data is kept only in the memory of your browser tab. It is retained when you switch languages or navigate within the site, but is lost when you reload the page or close the tab.
On submission, we record the details and links provided, your declarations, their timestamps and the versions of the information notices. Authorised organisers can access these to manage and verify entries. The system prepares an email acknowledging receipt and, when the application is approved, a confirmation; email delivery is a separate process.
Pre-registration and application are two independent forms. Pre-registration expresses interest; its data is not transferred to the application. To receive further event and ticket offers, you must tick a separate, optional checkbox, which is unchecked by default. These offers are sent separately from application-related notifications. You can withdraw your consent by contacting hungariankpop@gmail.com.
We request Google Drive links for the video and each required parental or legal guardian consent form. For both, use “Anyone with the link” → “Viewer”. This means anyone who receives the link can view the file. We do not publish these links on the public competition website; after successful submission, we store them with your application so the organisers can review them. We do not upload the files to our own storage.
Data controllers and retention periods
Under the rules, the data controller for running the competition is Szivárvány-Trade 2005 Kft. / Hungarian K-pop Dance School. The data controller for organisation, entry fee handling and invoicing is SuperNova Events Kft.
Contact details and photo, video and audio recordings of the competition are retained for 1 year after the competition ends. The rules specify an 8-year retention period for accounting and financial data (invoices). This applies to invoicing data; this form does not request invoice uploads.
We ask for your consent to being photographed and recorded, and to the use of those photos and recordings under section 10 of the rules, through a separate required checkbox on the application form. Pre-registration does not request this declaration. Contestants under 18 still need signed consent from their legal representative; for a group, the representative must be authorised by every member.
Data processing (GDPR)
English translation of the 2027 competition rules supplied by the organiser:
Data controller for running the competition: Szivárvány-Trade 2005 Kft. / Hungarian K-pop Dance School.
Data controller for organisation (entry fee handling and invoicing): SzuperNova Events Kft.
Data processed: Name / group name, email address, age, residential / correspondence address, photo, video and audio recordings / billing address.
Purpose and legal basis: Running the competition, contacting contestants and awarding prizes on the basis of participants’ voluntary consent, and issuing invoices.
Retention: Accounting and financial data (invoices): 8 years after the competition ends. Contact details: 1 year after the competition ends. Data subjects may request deletion or correction of their data at any time using the Organiser’s or operator’s contact details. Photo, video and audio recordings of the competition: 1 year after the competition ends.
Liability and use of content
English translation of the 2027 competition rules supplied by the organiser:
Contestants participate at their own risk, both when recording their video and when performing live on stage. The Organiser accepts no liability for injuries or material damage during preparation or at the venue.
By entering, contestants consent to the Organiser’s unrestricted use of submitted videos, videos and photos recorded at the venue, and contestants’ names for promotional, marketing and archival purposes on social media platforms (YouTube, Instagram and TikTok). For contestants under 18, a legal representative’s signature is required.
Parental consent for contestants under 18
Download parental consent form (PDF, Hungarian, 6 pages)Each contestant under 18 needs a separate consent form. Complete the document and have a parent or legal guardian sign it. Upload the complete, signed six-page document to Google Drive as a single PDF, then enter its link under the relevant contestant on the application form. The organisers will review the document manually.
Submit this document with your video when you apply. It is not required for free pre-registration.